From 23rd January 2023, new regulations came into force in England with new requirements for responsible persons of high-rise residential buildings – Fire Safety (England) Regulations 2022. As part of these changes, ‘responsible persons’ must ensure they provide information on their high-rise blocks of flats to their local fire and rescue service (FRS). This is to assist them in planning for, and responding to, an incident in their building. A huge part of this is being able to evidence passive fire protection and ensure all of the assessments and materials are up to the required standards.
WGP Maintenance has extensive experience in the assessment, reporting and delivery of Passive Fire Protection and we have been certified under the BM Trada Q-mark Scheme since 2013. This accreditation and our experience in this field, coupled with the effective working relationship we establish with our clients makes us well placed to deliver on all forms of Passive Fire Protection.
Over the course of the last decade we have developed a tailored PFP Delivery System specifically for this type of work which is broken down into the 5-phase approach detailed below. We utilise this approach to provide our clients with the information they need to ensure their buildings are safe and compliant, whilst also providing detailed reports and associated evidence in a format that enables each space or building to be consistently maintained in the future.
Phase 1 – Initial Consultation
We consider the initial consultation process to be critical for the effective delivery of all the subsequent stages and this is a vital part of the assessment and subsequent delivery process.
We often find that the absence of key information is the primary cause for inaccurate assessment and in-effective delivery.
This ultimately results in wasted time, budget overspend and non-compliant delivery of repairs. All of which can be avoided if an appropriate level of diligence is considered during the initial consultation phase, and whilst extensive, this initial consultation process will evaluate the following key elements: compartment drawings, existing O&M evidence and door frame firestopping inspections.
Phase 2 – Survey Assessment
Understanding the layout of the building, what areas are offering the compartment and the compartment rating required in these spaces is our key guide to the next phase of the process. Following the initial consultation, we will have a good understanding of this and can input the site-based information into our PFP Delivery System prior to survey commencement.
This information is fed into an APP specifically designed by WGP Maintenance for on-site surveys and allows us to conduct and record our findings on the Penetrations, Fire Doors and Architrave Assessments.
Phase 3 – Reparation Reporting
Following the site survey, the data collected on our APP is fed back into the PFP Delivery System and our team begins to compile the evidence into a report to include the following:
- Building Survey Report of our overall findings and observations
- Individual Assessment Sheets for every door surveyed
- Individual Assessment Sheets for all noted Fire Stopping Failures
- Repair Matrix detailing all the remediations required.
As an organisation the process we employ for assessing our clients’ buildings is based on strict guidance under the BM Trada Q-Mark Scheme and as such we are audited twice annually by them to ensure the information we are providing is accurate and meets with current standards.
Following the completion of the survey and provision of the report, WGP Maintenance Ltd are also able to provide a quotation to complete the repairs and replacements detailed within our assessment. This is a service that our clients can choose to utilise or not but for the most part we are also selected to complete the remedial repairs. The independent nature of our audit process under the BM Trada Scheme means that it is an effective approach to have the surveying company also complete the repairs and provide a fully uniform package from start to finish. However, the extensive detail within our report is such that it can also be supplied to other companies to provide a comparative or fully independent quotation.
Our quotation process will use our Repair Matrix to detail the costs separately for each repair and replacement. Door replacements and Penetration repairs will be detailed as a total supply and installation cost for each space with individual rates being provided for sundry items on a per item / repair basis. i.e., Door Closers, Hinges, Intumescent Strips etc.
Phase 4 – Project Delivery
Should we successfully be awarded the contract for the rectification works we provide our delivery service as follows:
1. Pre-Start Client Consultation – Agree project delivery constraints and timescales with the client and all involved stakeholders to define a program which meets with their expectations on Health & Safety, site protections, “live” environment working processes, Project specific management and cleanliness needs.
2. Delivery Team – Our previous experience from project deliveries of this type have allowed us to assemble a team which will ensure an effective project delivery in all cases. This experience spans many previously delivered projects for clients across the country and our team have a proven track record for completing very large projects in short time frames whilst maintaining a “live” environment for our clients. As such, there is little we have not seen or done and we always welcome a challenge, big or small.
Phase 5 – Post Completion Reporting
Following completion of the works we will follow up on all items with two further documents which will allow for cross referencing with the building survey report, matrix and the individual assessment sheets provided in our initial survey.
This will provide the client with documented evidence of all repairs completed and will include the following:
1. Record of Installation Activities – Once the completed works program is finished, we will supply a Record of Installation Activity Report on the repaired doors and penetrations stating which repairs have been conducted. This report will also include a picture(s) of the new door or repairs completed and will tie in with the previously supplied numbered referencing system in our reports. This information will include a BM Trada Q-mark reference for your ongoing records and will form the basis of your ongoing maintenance.
2. Technical Reference Data – Also supplied with our report are technical data sheets applicable to the repairs, particularly for penetration repairs where we utilise the Rockwool Technical referencing for each individual repair to provide evidence that the repair has been conducted to current regulations and has documented test evidence in each case.